Privacy Policy

Last Updated: July 27, 2025

HSS Sheikhpora ("us", "we", or "our") operates the Next Life Technologies (nlt) website (the "Service"). This Privacy Policy informs you of our policies regarding the collection, use, and disclosure of personal data when you use our Service and the choices you have associated with that data. We are committed to protecting your privacy and handling your data in an open and transparent manner.

1. Information We Collect

We collect various types of information for multiple purposes to provide and improve our Service to you.

1.1. Personal Data

While using our Service, particularly during registration, application submission, or other interactions, we may ask you to provide certain personally identifiable information ("Personal Data"). This may include, but is not limited to:

  • Full Name
  • Father's Name
  • Email Address
  • Phone Number (Student and/or Parent)
  • Date of Birth
  • Full Residential Address (Village, Block, Tehsil, District, PIN Code, State/UT)
  • Gender
  • Religion
  • Social Category / Caste Information (e.g., Cat. JKBOSE, Social Category)
  • Disability Status and Type (if applicable)
  • Academic Information (e.g., previous school, board registration numbers, exam roll numbers, marks obtained, maximum marks, percentage, stream, subjects studied/chosen)
  • Uploaded Documents (e.g., passport-size photograph for applications)
  • Bank Account Details (Account Number, Bank Name, IFSC Code - if collected for scholarships or fee concessions)
  • Aadhar Number (if collected, with clear purpose and consent)
  • PEN (Permanent Education Number), if applicable
  • Account login credentials (username/email and hashed password)

1.2. Usage Data

We may automatically collect information on how the Service is accessed and used ("Usage Data"). This Usage Data may include your computer's Internet Protocol (IP) address, browser type, browser version, operating system, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, referring/exit pages, and other diagnostic data.

1.3. Tracking & Cookies Data

We use cookies and similar tracking technologies (e.g., PHP sessions) to track activity on our Service and store certain information. Cookies are files with a small amount of data. PHP sessions are used to maintain user login states and temporary data like CAPTCHA codes or OTPs.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies (especially session cookies), you may not be able to use some portions of our Service effectively (e.g., staying logged in).

Examples of Cookies/Session Data we use:

  • Session Cookies: We use session cookies to operate our Service (e.g., to keep you logged in, manage CAPTCHA and OTP states). These are essential for the functionality of the portal.
  • Preference Cookies: We might use preference cookies to remember your preferences and various settings in the future (not currently implemented but a possibility).

2. How We Use Your Data

HSS Sheikhpora uses the collected data for the following primary purposes:

  • To Provide and Maintain the Service: Operate the student, admin, and teacher dashboards, and facilitate online processes.
  • Application Processing: To receive, process, and evaluate admission applications.
  • User Account Management: To manage your account, including registration, login, password resets, and OTP verification.
  • Communication: To contact you with important notices regarding your application, account, changes to our services or policies, or other administrative information.
  • Record Keeping: To maintain accurate student, teacher, and administrative records as required by educational regulations and institutional needs.
  • Service Improvement: To understand how our users interact with the Service, gather feedback, and make improvements to its functionality and user experience.
  • Security and Fraud Prevention: To monitor for and prevent fraudulent activity, unauthorized access, and ensure the security and integrity of our platform (e.g., using CAPTCHA).
  • Legal Compliance: To comply with applicable laws, regulations, legal processes, or governmental requests.

3. Legal Basis for Processing Personal Data

If you are from the European Economic Area (EEA) or other regions with similar data protection laws, HSS Sheikhpora's legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it. We may process your Personal Data because:

  • We need to perform a contract with you (e.g., to provide educational services upon admission).
  • You have given us permission to do so (e.g., by registering an account and submitting an application).
  • The processing is in our legitimate interests and it's not overridden by your rights (e.g., for administrative purposes, security).
  • For payment processing purposes (if applicable).
  • To comply with the law.

4. Data Retention

We will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (for example, maintaining student records for a mandated period), resolve disputes, and enforce our legal agreements and policies.

Usage Data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our Service, or we are legally obligated to retain this data for longer periods.

Temporary data such as OTPs in `otp_temp` are designed to be short-lived and are deleted after use or expiry.

5. Data Security

The security of your data is paramount. We implement and maintain reasonable administrative, physical, and technical security safeguards to help protect your Personal Data from loss, theft, misuse, and unauthorized access, disclosure, alteration, and destruction. For example, user passwords are stored in a hashed format. Session management includes measures like session regeneration on login. Uploaded files are stored in specific directories with standard server permissions.

However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.

6. Data Sharing and Disclosure

HSS Sheikhpora will not sell or rent your Personal Data to third parties.

We may disclose your Personal Data in the following situations:

  • With Service Providers: We may employ third-party companies and individuals to facilitate our Service (e.g., SMTP providers like Hostinger for sending emails, payment gateways for processing fees). These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
  • For Legal Requirements: We may disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).
  • To Protect Rights and Safety: To protect and defend the rights or property of HSS Sheikhpora, to prevent or investigate possible wrongdoing in connection with the Service, to protect the personal safety of users of the Service or the public, or to protect against legal liability.

7. Your Data Protection Rights

Depending on your location and applicable law, you may have certain rights regarding your Personal Data. These may include:

  • The right to access: You may have the right to request copies of your personal data we hold.
  • The right to rectification: You may have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
  • The right to erasure: You may have the right to request that we erase your personal data, under certain conditions.
  • The right to restrict processing: You may have the right to request that we restrict the processing of your personal data, under certain conditions.
  • The right to object to processing: You may have the right to object to our processing of your personal data, under certain conditions.
  • The right to data portability: You may have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you wish to exercise any of these rights, please contact us using the details on our "Contact Us" page. We may need to verify your identity before responding to such requests.

8. Children's Privacy

Our Service is primarily intended for individuals seeking admission or involved in the educational process at HSS Sheikhpora, which may include minors (individuals under the age of 18, or the age of majority in their jurisdiction).

If we collect Personal Data from children, we do so for the purpose of the admission process and school administration. If you are a parent or guardian and you are aware that your child has provided us with Personal Data without your consent (where such consent is required by law), please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent where it is required, we will take steps to remove that information from our servers or obtain the necessary consent.

9. Links to Other Sites

Our Service may contain links to other sites (e.g., embedded Google Forms) that are not operated by us. If you click a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

11. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

  • By visiting the "Contact Us" page on our website.
  • By email: admin@nexliftech.space
  • By mail: HSS Sheikhpora, Hardu Shichen, Anantnag, Jammu & Kashmir, India

This Privacy Policy was last updated on: July 27, 2025.

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